Switch accounting software without losing your history

When does it make sense to switch accounting software?

The simplest time is a new accounting year: the old year is closed and the opening balance is unambiguous. But you do not have to wait. The history is moved posting by posting with its accounting years, and the bank takes over from the day of the switch, so a switch in the middle of a year works the same way. What matters is that you finish booking in the old application before you export: journal lines that are not booked are never moved.

What you get in Veneti is the daily bookkeeping done in advance: every bank line lands in the journal with a suggested account and VAT code, customer invoices go out as PDF or e-invoice, the VAT return is calculated field by field, and you can ask Luca about your figures. Nothing is booked before you press Book.

What has to come with you when you switch?

Whichever application you come from, the same five things have to come with you:

• The balance of every account on the day of the switch: the opening balance that everything new builds on.
• Open items with debtors and creditors: the invoices not yet paid, so payments can be settled against them.
• Customers and suppliers with payment terms, email, address and EAN number.
• The history: every booked posting as a voucher in Veneti, with the old application's voucher number in its note, so you can always trace it back.
• The documents: PDF files and images, either fetched directly from the old application or uploaded as files.

Products do not come with you. You create the goods and services for the customer invoice under Products the first time you need them. Journal lines that are not booked in the old application are not moved either: book or delete them before you export.

Two ways: we move it, or you do it yourself with Luca

Email support@veneti.dk and give us access to your old application. We then move all your bookkeeping free of charge within 48 hours, reconciled to the last øre: every posting once on the right account with the same date and amount, the balance of every account as in the old application's own figures, and the same open items. Free needs no payment details, and the moved history does not count towards your plan's vouchers.

If you would rather do it yourself, choose to do it with Luca. Upload the export from your old application and Luca sets up balances, customers and suppliers together with you. Luca explains and suggests; you approve.

The move goes into a company with no booked postings. Create the company, leave the chart of accounts and VAT codes as they were born, and wait with booking until the move is in place.

Keep your chart of accounts, or move to the standard chart

You choose one of three ways for the chart of accounts when you ask us to move your bookkeeping. Keep the chart from your old application as it is, so account numbers and names stay the same. Take Venetis standard chart, where every account from your old application is mapped to an account in the standard chart and you approve the mapping before anything is loaded. Or take the standard chart with a few accounts of your own. The VAT codes are ready from the start whichever you choose; the standard chart is described in the guide to the chart of accounts.

The bank takes over from the day you switch

Connect the bank through open banking: sign in with MitID in your own online bank, choose the account the transactions are booked on, and set the start date to the day of the switch. From that date every bank line arrives daily as a line in the journal, and Veneti compares the bank balance with your books. Everything before the date is the moved history, so nothing is booked twice, and the bank reconciliation adds up from the first day.

The history does not count towards your plan's vouchers

The plans are measured by how many vouchers you book from now on, pooled over the accounting year: Free 5 a month, Pro and Pro+ 100, Max 500. The moved history does not count, however many years and postings it holds. So choose a plan by how much you will book from now on, and change plan when your needs change. There is no lock-in.

How a switch runs

1. 1

   Finish booking in the old application

   Clear the journal so the export is complete, and settle on the day of the switch: everything before that day stays in the old application, and from that day you book in Veneti.

2. 2

   Export

   Download the old application's export of postings and master data, and bring the documents as files or by giving access. What to download is on the pages for e-conomic, Dinero and Billy.

3. 3

   Create the company in Veneti

   The company is looked up in the CVR register, and the chart of accounts, VAT codes and inbox are ready from the start. Email support@veneti.dk with the export and the documents, or give us access to the old application.

4. 4

   We move and reconcile within 48 hours

   Postings, customers, suppliers, open items and accounting years are in Veneti, reconciled to the last øre. Wait with booking until the move is in place.

5. 5

   Connect the bank from the day of the switch

   Sign in with MitID, choose the account, and set the day of the switch as the start date. Bank lines from that day on arrive and are categorised.

6. 6

   Carry on booking

   Review the journal, press Book, and send invoices from Veneti. Get started.

Switching from a particular application

• Switch from e-conomicThe ZIP file from Eksportér data, access to the documents, and reconciliation account by account.
• Switch from DineroPostings per accounting year as CSV, and the documents through Dropbox or one by one.
• Switch from BillyChart of accounts, contacts and posting journal as CSV, and the backup with the documents.

Questions